With tools that go beyond the boundaries of traditional archiving, Mimecast Cloud Archive creates a secure, centralized Outlook archive in the cloud. From simplifying email retention and accelerating searches to managing e-discovery and compliance, the right Outlook archive solution can help to reduce the cost and complexity of managing business email. While Microsoft Outlook provides one of the world's leading solutions for business communications, many organizations need more powerful Outlook archive capabilities than the native tools within the Microsoft platform. For help, please call the Help Desk at x1234.Improve your Outlook archive with Mimecast This may say: Close Personal Folder, depending on your version of Outlook. pst file by right-clicking on the name and choosing "Close ". This folder may be listed as Personal Folder, depending on your version of Outlook When you are finished you can close the. From there you can navigate to any folder you chose to backup. pst file will be placed in the folder list. pst files can NOT be opened from a CD, so you must first copy the file onto your C: drive or keep a copy there. This may appear as Outlook Archive, instead of Outlook Backup. When you find the file you want to open click "OK". Remember you must navigate to where you saved the file. ![]() To do this all that you need to do is select "File->Open->Outlook Data File." Tell the program what file you want to open. PST fileNow lets say you want to view one of more folders in the. But if you want to be sure they are there you can open it first to make sure. All E-mails that are no longer required to be readily available can be deleted, don't worry they are in the. pst file now be burned to a CD for long term storage and convenience. Be aware that the exporting may take some time depending on how many items need exported. Here you also have the option of protecting the. The "Encryption Setting" can be left on "Compressible Encryption". Give the folder an unique name so when it is loaded into Outlook you can tell the difference between your current mailbox and your archived one. To do this click on the "Filter" button and make you selections. If desired a person could choose to export only messages that have the word "SDSM&T" in the subject. To archive all folders just choose "Mailbox - " and check "Include subfolders" box. pst file so choose that from the list of possibilities. ![]() Part 1: Exporting to a FileFirst, click on "File" from the menu bar and choose "Import and Export.".As we will soon see this menu selection can be used to import and export to various file formats. pst file may also be kept on your hard drive. Once archiving is complete it is suggested that the resulting file (in this case a. Saving does not have to be done everyday or even every week, but should be done at least once a month or when your account exceeds server space limits (600mb). While backing up is very easy to do, few people actually take advantage of this feature in Microsoft Outlook. ![]() Putting them into an archive helps manage your Exchange quota. Saving allows you to take older emails which you may no longer need readily, but may have some need of in the future. This web page will instruct you on how to archive your E-mail messages using Microsoft Outlook 2000/2002.
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